Streamlining Communication: A Comprehensive Guide to Sending Emails with Cortana in Windows 10


In the dynamic realm of Windows 10, Cortana, Microsoft’s intelligent virtual assistant, extends its capabilities beyond basic task management. One standout feature is the ability to send emails, transforming the way users engage with their digital communication. In this extensive guide, we will explore the significance of leveraging Cortana for email communication in Windows 10, understand the capabilities of this feature, and provide a detailed tutorial on harnessing Cortana’s efficiency to enhance your email correspondence within the Windows 10 ecosystem.

Understanding the Importance of Sending Emails with Cortana

Email communication remains a cornerstone of personal and professional interactions, and Cortana’s integration with this essential medium brings forth a seamless and efficient approach. Sending emails with Cortana in Windows 10 is not just about convenience; it’s about streamlining your communication process. By utilizing natural language commands, voice recognition, and contextual understanding, Cortana elevates the email composition experience, making it more intuitive and accessible for users across various devices.

The Advantages of Sending Emails with Cortana

  1. Voice-Activated Convenience: Cortana’s voice recognition technology allows users to compose and send emails using natural language commands. This hands-free approach is particularly advantageous for users on the go or those who prefer a voice-centric interaction.
  2. Efficient Email Composition: Cortana’s natural language processing capabilities enable users to compose emails with contextual understanding. Users can articulate email content in a conversational manner, and Cortana ensures accurate interpretation.
  3. Cross-Device Synchronization: Emails sent using Cortana seamlessly synchronize across all Windows 10 devices linked to your Microsoft account. This ensures that your sent emails are accessible wherever you are, providing a consistent communication experience.
  4. Smart Notifications: Cortana delivers smart notifications, providing updates on email deliveries, replies, and other relevant information. This intelligent notification system ensures that users stay informed and responsive to their email correspondence.

Step-by-Step Guide: Sending Emails with Cortana in Windows 10

Now, let’s delve into the detailed process of sending emails with Cortana in Windows 10:

Step 1: Activate Cortana

Ensure that Cortana is activated on your Windows 10 device. Click on the Cortana icon on the taskbar, or press the Windows key and start typing to activate the virtual assistant.

Step 2: Initiate Email Composition

Initiate the email composition process by using voice commands or typing queries into the Cortana search bar. For example, you can say, “Hey Cortana, send an email to John,” or type, “Compose an email to Mary.”

Step 3: Specify Email Recipient

Clearly specify the recipient of your email. You can say, “Send an email to [Recipient’s Name],” or type the recipient’s email address in the Cortana interface.

Step 4: Compose Email Content

Articulate the content of your email in a conversational manner. For example, you can say, “Hey Cortana, tell John I’ll be there at 2 PM,” or type the content directly into the Cortana interface.

Step 5: Confirm and Send Email

After providing the necessary details, confirm and send the email. Cortana will process the information, prompt you to confirm, and finalize the email sending process. Voice confirmation is also possible, ensuring accuracy in sending the email.

Step 6: Receive Confirmation and Smart Notifications

Once the email is sent, Cortana will provide a confirmation message, and smart notifications will be delivered for important updates related to the sent email. This includes notifications for email deliveries, replies, and other relevant events.

Step 7: View Sent Emails

To view your sent emails, you can access your email client (such as the Mail app in Windows 10) and navigate to the “Sent” folder. Here, you’ll find a record of emails sent using Cortana.

Step 8: Access Sent Emails Across Devices

Sent emails using Cortana seamlessly synchronize across all Windows 10 devices linked to your Microsoft account. This ensures a consistent and accessible record of your sent emails, regardless of the device you are using.

Step 9: Check Email Notifications (Optional)

Stay informed about email-related notifications by checking the Cortana interface or notifications center. Cortana provides timely updates on email deliveries, replies, and other relevant events.

Step 10: Adjust Cortana Email Settings (Optional)

Explore Cortana settings to adjust preferences related to email notifications, voice commands, and other customization options to tailor the email sending experience to your liking.

Considerations and Tips

  1. Email Client Integration: Cortana integrates with the default Mail app in Windows 10. Ensure that your email accounts are set up and integrated with the Mail app for seamless email sending.
  2. Privacy Settings: Review and adjust Cortana’s privacy settings in Windows 10 to ensure that you are comfortable with the level of information shared for email functionalities.
  3. Cross-Device Sign-In: To enjoy the full benefits of Cortana’s cross-device synchronization, sign in to all your Windows 10 devices using the same Microsoft account.
  4. Stay Updated: Cortana’s features and capabilities may receive updates with Windows 10 updates. Keep your operating system up to date to access the latest enhancements and improvements.


Sending emails with Cortana in Windows 10 is a transformative aspect of personal and professional communication, offering users an intuitive, voice-activated, and contextually aware approach to email correspondence. By following the comprehensive step-by-step guide provided in this overview, users can seamlessly integrate Cortana into their email communication routine, leveraging the virtual assistant’s capabilities to enhance the efficiency and accessibility of their messages within the Windows 10 ecosystem. As technology continues to advance, features like Cortana exemplify Microsoft’s commitment to creating a user-centric operating system that leverages intelligent virtual assistants to simplify and enrich everyday interactions. Embrace the power of Cortana for sending emails, and let the virtual assistant become your trusted companion in navigating the complexities of modern communication.